Date: _

To: _ [Customer]

We are in receipt of your order as contained in the
attached purchase order form.
We confirm acceptance on said order subject only to the
following exceptions: [Describe]

_

On exceptions noted, we shall assume you agree to same
unless objection is received within ten days of receipt of
this notice.
Thank you for your patronage.

Very truly,

_______________________________

The undersigned hereby acknowledges receipt and delivery
of the goods described on the annexed list or invoice and
further acknowledges that said goods have been inspected and
are without defect.
Signed under seal this _ day of _, 19_.

_____________________________

To: _ [Customer]

We acknowledge acceptance of your order as per your order
of _, 19_. The goods will be shipped to you in the following
lots: [Specify lots and delivery schedule]

_

We request that payment be made as each lot is received.

Very truly,

_______________________________

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I was pleased to receive and examine your proposal of [DATE, ex. June 10].  Thank you for your interest in [NATURE OF PROPOSAL, ex. providing advertising services to our firm].  We find your [products / services] to be of high caliber.

Although we are unable to accept your proposal at this time, we do foresee a possibility of doing business in the future. [STATE REASON(S), ex. As a relatively small and new firm in the computer hardware business, it is not cost effective for us to contract the services of an advertising agency at this moment.  Simply stated, we currently cannot bear the costs involved.  As we grow however, we may indeed require the services you offer.]

{IF YOU WISH THEM TO CONTACT YOU IN THE FUTURE, MENTION SO, ex. I will be interested in speaking with you in about a year’s time.}  I do appreciate your time and effort and wish you the best in the future.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to take this opportunity to thank you and your staff for [STATE ACTIVITY BEING COMPLIMENTED/THANKED, ex. taking the extra effort to process our rush order of your Venetian granite].  [STATE RESULT, ex. I would like you to know that our customer was extremely pleased with the results and would like to install the same type of granite in his hallways.]

We are indeed pleased to be dealing with you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am writing regarding a matter I am certain will interest you.

[STATE PROBLEM IN A MANNER WHICH IS RELEVANT TO THE SUPPLIER, ex. I’m sure you will agree that late deliveries clog up your inventories and cause you to turn down profitable orders due to lack of stock.]  [STATE SUGGESTION, ex. By loading your delivery trucks immediately from your inventory premises as opposed to moving them first to the loading dock, you may be able to achieve significantly higher throughput, resulting in higher profits for you and earlier delivery for your customers.]

I hope this is useful to you.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.]  [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer.  This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]

We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your services.  Please send such materials to:

[ADDRESS, ex.
Attention: Jill Jones
WareSoft Industries
1242A Yonge Street
Toronto, Ontario
L4D 4F2]

I thank you in advance and look forward to studying the materials you send me.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.]  [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer.  This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]

We would thus be interested in hearing from you.  Please call me at XXX-XXXX, as I am anxious to learn more about the services you provide and the fees you charge.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We are interested in [PRODUCT(S), ex. lubrication materials for A52 compressors used in refrigeration manufacturing].  We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your products.  Please send such materials to:

[ADDRESS, ex.
Attention: Jill Jones
WareSoft Industries
1242A Yonge Street
Toronto, Ontario
L4D 4F2]

I thank you in advance and look forward to studying the materials you send me.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am interested in [PRODUCT(S), ex. lubrication materials for A52 compressors used in refrigeration manufacturing].  I would thus greatly appreciate any information regarding your product line and price lists.  Please call me at XXX-XXXX, as I am anxious to learn more about the products you sell.

Sincerely,

[YOUR NAME, ex. Jill Jones]