[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
Jill Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you for taking the time out of your busy schedule to visit me in hospital during my illness.

It is gestures like yours which helped give me the strength to recover, and I really enjoyed seeing your friendly face there.

Thank you again, [FIRST NAME, ex. John]

Sincerely,

[YOUR NAME, ex. John Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
Jill Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I just wanted to send you a short not thanking you for taking care of my files while I was on vacation.

I know how stressful your own workload is, and I can appreciate that by carrying my additional workload, you probably had very little free time last week.

Again, I’m very grateful for what you did, and I would be happy to reciprocate whenever you feel you need some time off.

Thank you!

Sincerely,

[YOUR NAME, ex. John Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
Jill Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you kindly for the hospitality you exhibited in hosting [NAME OF SPOUSE IF APPLICABLE, ex. Sara] and me for dinner the other night.

It was a pleasure to get to know you and [NAME OF HOST'S SPOUSE, IF APPLICABLE, ex. Ron] better.

It is great to know that I have colleagues like yourself in the company. We hope to reciprocate in the near future.

Best regards,

[YOUR NAME, ex. John Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
Jill Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you so much for the generous and thoughtful gift.

I am truly appreciative of the time and effort you spent in selecting something which I have great use for!

[HUMEROUS THOUGHT TO TIE IN GIFT, ex. The stroller will come in very handy when I bring the little one over for you to babysit.]

Best regards,

[YOUR NAME, ex. John Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
Jill Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I just wanted you to know how much I appreciate the extra effort you made to cover for me during my period of absence.

I know how hard you already work, and I am well aware of the additional demands which my workload placed on you.

I have acknowledged the extraordinary efforts you made, and they will not be forgotten.

I hope to be in a position to reciprocate whenever you need me. Thanks again.

Sincerely,

[YOUR NAME, ex. John Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
Jill Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m not sure how to best say it so here goes:

THANK YOU!

[CLOSING REMARK TO TIE IN THE ACT, ex. I was able to obtain the apartment as a result of the glowing character reference you gave me].

You are a true and genuine friend and I appreciate very much the thoughtfulness and consideration behind your kind act.

Best regards,

[YOUR NAME, ex. John Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I was quite upset to hear that you are feeling ill.  However, with the vigor and stamina for which you are known, I am certain you will be better in no time.  Please accept, then, my sincerest wish that you get better soon.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I was quite upset to hear of your recent accident.  In fact, the news was very disconcerting to me.  I am confident, nonetheless, that your strength and vigor will lead to a quick recovery.  Please accept, then, my sincerest wish that you get better soon.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I have just heard of your [husband / wife / brother / sister etc.]’s death.  It would be impossible for me to put to words the sincere sympathy I wish to express.  I have worked closely with [NAME, ex. Bill] for the past [DURATION, ex. two years] at the office.  [His / Her] passing represents the loss of not only a co-worker, but also a very close friend.

If there is anything I can do for you at this difficult time, please let me know.

Sincerely,

[YOUR NAME, ex. Jill Jones]

[DATE, ex. Wednesday, June 11, 1998]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I was quite saddened to hear of [NAME, ex. Bill]’s death.  I hope that you will accept my most sincere sympathy and condolence.  [NAME, ex. Bill] was such a well-liked person that it is difficult to accept that [he / she] is not with us any longer.

If there is anything I can do for you at this difficult time, please let me know.

Sincerely,

[YOUR NAME, ex. Jill Jones]